Apply for Approval as a Practicum Organization

This sounds like a great opportunity. How do we list our organization as a practicum site?

If you meet the criteria outlined and you would like your organization to be considered as a practicum placement for GCAP students (or for a specific GCAP student), please complete the following steps. Applying for pre-approval in no way obligates you to take on a practicum student.

All practicum information is managed through our web-based Practicum Information Management System [PIMS]. Please carefully review the technical information for using PIMS before you complete your application.

An organization representative should then complete the approval of practicum organization form.

You will be contacted by email once your application has been reviewed. Once approved, your organization will be added to a list of potential practicum sites for our students. This is a one-time approval process.

All approved practicum organizations will be contacted on an annual basis and invited to update the information about their organization. Please also feel free to contract the at any time to provide information updates.

We are deeply indebted to all of our practicum sites for the important role they play in the applied practice training of our students and for their contribution to the counselling profession. Without you, this initiative would not be a success. On behalf of the staff and students, we thank you.

Allowing Pop-Ups

You may access the online database system using any of the Recommended Browsers for the GCAP website. You must allow / enable pop ups from the GCAP site to be able to smoothly operate with this system. Please follow the steps below to enable / allow pop ups.

In Internet Explorer In Mozilla
  • On the top menu, choose the "Tools" option;
  • In the drop down menu, choose "Pop-up Blocker;"
  • Select "Pop-Up Blocker Setting;"
  • In the "Address of Web site to allow, type:;
  • Click on the "Add" button and then ensure that this site is added to the list;
  • Click on the "Close" button.
  • On the top menu, choose the "Tools" option;
  • In the drop down menu, choose "About Popup Bocking;"
  • Click "Yes" when asked "Would you like to block popups and set preference now;"
  • In the Popup Windows screen, click on "Allowed Sites;"
  • Type in the text box of "Allow popups from the following web sites;"
  • Click on the "Add" button;
  • Click on the "OK" button.

Toolbar Blocks

If you have installed Toolbars (Yahoo, Google, etc.) in your web browser, please also ensure that they do not block pop-ups.

Here is an example how to enable pop-ups in too most common toolbars:

Google Toolbar

  1. Open Internet Explorer and make sure that the Google Toolbar is displayed.
  2. Click on the pop-up blocker button on the Google toolbar.
    Google 1
  3. The button will change to reflect that pop-ups are now allowed for the site you are currently viewing. It will remember to unblock pop-ups each time you go to
    Google 2

Yahoo! Toolbar

  1. Open Internet Explorer and make sure that the Yahoo! Toolbar is displayed.
  2. Click on the Pop-up Blocker menu on the Yahoo! toolbar.
    Google 2
  3. Select "Always Allow Pop-Ups From".
  4. Select the GCAP site,, from the "Sources of Recently Blocked Pop-Ups" list.
  5. Click "Allow".
  6. This allows pop-ups from GCAP to appear without further action.

Email Confirmation

All PIMS notifications are dispatched by automated email sent to the email account you provided in your supervisor or second reader profile. Delay in receiving email notification could potentially cause delays in processing your submission. Please double check that GCAP emails are not filtered out as spam and that these emails are delivered to your inbox. On occasion, certain firewalls will prevent automated email delivery. Please talk to the security/email administrator of your organization and ask them to allow emails from the and mail domains.

If you need technical support to access information in PIMS, please email