Apply for Approval as a Practicum Supervisor

This sounds like a great opportunity. How do I get started?

If you meet the criteria outlined and you would like to be considered as a practicum Supervisor for GCAP students (or for a specific GCAP student), please complete the following steps. Applying for pre-approval in no way obligates you to take on supervision of a practicum student.

All practicum information is managed through our web-based Practicum Information Management System [PIMS]. Please carefully review the technical information for using PIMS before you complete your application.

Complete the practicum supervisor approval form through PIMS. If you have difficulty accessing or using this form, please email

Please note: If the organization you work for does not appear on the list of approved organizations on this form, please follow the steps to obtain practicum organization approval before completing the supervisor approval process. Please allow five (5) working days for the organizational approval to be completed and the organization to be added to the list before submitting the practicum supervisor approval form. Once the organization has been approved, it will appear on the drop down menu on your application form (click on image to view larger).


We also require submission of an electronic version of your curriculum vitae for review. Please send the CV in Word, RTF, JPEG, or PDF format to the Practicum Coordinator

You will be contacted by email once your application has been reviewed and will be provided with a log in ID and password to the internal pages on this website. Please save this email for future reference and use the link supplied in the email to login to the Supervisor view of the GCAP website. You will then be able to access all the information you require to work with a specific student to set up a practicum placement. You are given the option in your application to elect to have your name and contact information posted on our internal website so that interested GCAP students may contact you directly.

Allowing Pop-Ups

You may access the online database system using any of the Recommended Browsers for the GCAP website. You must allow / enable pop ups from the GCAP site to be able to smoothly operate with this system. Please follow the steps below to enable / allow pop ups.

In Internet Explorer In Mozilla
  • On the top menu, choose the "Tools" option;
  • In the drop down menu, choose "Pop-up Blocker;"
  • Select "Pop-Up Blocker Setting;"
  • In the "Address of Web site to allow, type:;
  • Click on the "Add" button and then ensure that this site is added to the list;
  • Click on the "Close" button.
  • On the top menu, choose the "Tools" option;
  • In the drop down menu, choose "About Popup Bocking;"
  • Click "Yes" when asked "Would you like to block popups and set preference now;"
  • In the Popup Windows screen, click on "Allowed Sites;"
  • Type in the text box of "Allow popups from the following web sites;"
  • Click on the "Add" button;
  • Click on the "OK" button.

Toolbar Blocks

If you have installed Toolbars (Yahoo, Google, etc.) in your web browser, please also ensure that they do not block pop-ups.

Here is an example how to enable pop-ups in too most common toolbars:

Google Toolbar

  1. Open Internet Explorer and make sure that the Google Toolbar is displayed.
  2. Click on the pop-up blocker button on the Google toolbar.
    Google 1
  3. The button will change to reflect that pop-ups are now allowed for the site you are currently viewing. It will remember to unblock pop-ups each time you go to
    Google 2

Yahoo! Toolbar

  1. Open Internet Explorer and make sure that the Yahoo! Toolbar is displayed.
  2. Click on the Pop-up Blocker menu on the Yahoo! toolbar.
    Google 2
  3. Select "Always Allow Pop-Ups From".
  4. Select the GCAP site,, from the "Sources of Recently Blocked Pop-Ups" list.
  5. Click "Allow".
  6. This allows pop-ups from GCAP to appear without further action.

Email Confirmation

All PIMS notifications are dispatched by automated email sent to the email account you provided in your supervisor or second reader profile. Delay in receiving email notification could potentially cause delays in processing your submission. Please double check that GCAP emails are not filtered out as spam and that these emails are delivered to your inbox. On occasion, certain firewalls will prevent automated email delivery. Please talk to the security/email administrator of your organization and ask them to allow emails from the and mail domains.

If you need technical support to access information in PIMS, please email